AI workflow implementation · industrial & field operations

Automate the workflow that's quietly costing you the most.

We build AI automation for operations-heavy businesses — one painful, expensive process at a time. Fixed fee, measured results, and a before-and-after you can take to the bank. No platform to buy. No new headcount.

Book a workflow audit → See what we build

01 / FIND

Find the leak

We interview your operators and pinpoint the repetitive process burning the most staff hours.

02 / FIX

Fix the leak

We build one production-ready workflow — integrated with your systems, with a human in the loop.

03 / PROVE

Show the receipts

We measure hours and dollars before and after, so the ROI isn't a promise — it's a number.

The question we start with

"What process eats a surprising amount of your team's time just moving information around?"

Growing operations run on email, spreadsheets, PDFs, and a legacy system that don't talk to each other. So your best people spend their days re-keying, reformatting, and chasing details between them.

That work is invisible on the P&L and enormous in aggregate. We find it, automate it, and hand you back the hours.

Flagship workflows

Three processes we fix first.

Each is bounded, buildable in weeks, and measurable to the minute. The figures below are illustrative planning ranges — your real baseline comes from the audit.

WORKFLOW 01

Specialty trade contractors

Proposal & bid generation

Estimators spend most of a day per bid — pulling pricing from past jobs, copying scope language, formatting submittals, chasing spec details across PDFs and email. Slow bids lose work.

What we build: an AI proposal drafter that reads the RFP and your historical proposals, then produces a formatted first draft with line items priced from prior jobs — for the estimator to review and release.

Time / proposal — before6–8 hrs

Time / proposal — after1–2 hrs

Volume~40 / mo

Capacity reclaimed

~$14K/mo

≈ $168K/yr of estimating time — plus faster turnaround to bid more work.

WORKFLOW 02

Field & industrial service

Field report → invoice

Techs capture jobs as messy notes, photos, and voice memos. Office staff re-key all of it into service reports, invoices, and the CRM — slow, error-prone, and it delays billing while cash sits uncollected.

What we build: a pipeline that turns raw field notes into a branded service report and a draft invoice with the right line items, ready for one-click review and send into your existing system.

Admin / ticket — before25–30 min

Admin / ticket — after~5 min

Volume~500 / mo

Admin time saved

~$10K/mo

≈ $120K/yr — plus lower DSO and fewer invoice disputes.

WORKFLOW 03

Manufacturing support

RFQ intake & quote drafting

Inbound RFQs arrive as emails, PDFs, and drawings. Someone extracts part numbers, quantities, and materials by hand, keys them into the ERP, and builds a quote — bottlenecked on one or two people, and one keying error becomes a mis-quote.

What we build: an intake assistant that reads the RFQ, extracts structured line items, matches them to your catalog and historical pricing, and drafts a quote for an estimator to verify and price.

Time / RFQ — before1–3 hrs

Time / RFQ — after20–30 min

Volume~120 / mo

Quoting time saved

~$12K/mo

≈ $150K/yr — plus faster quotes and fewer costly errors.

// Figures assume a loaded labor cost of ~$60–75/hr and are illustrative planning ranges, not client quotes. Every engagement establishes your actual before-baseline first, then measures the after.

Engagements

Start small. Pay for outcomes.

A low-risk audit proves where the money is before you commit to a build — and every build ships with the measurement that proves it worked.

STEP 01

Workflow ROI Audit

$1.5K–$3K

Interview owners & operations leaders
Identify 3–5 automation opportunities
Estimate effort, savings, and ROI
Recommend the highest-value workflow

STEP 02

Workflow Build

$5K–$15K

One production-ready workflow, built end to end
Integrated with your existing systems & data
Human review and approval where it counts
Security, monitoring & documentation
Measured before / after impact

Most engagements

STEP 03

Care Plan

Monthly optional

Ongoing monitoring & tune-ups
Adjusts as your systems change
Keeps the workflow accurate over time
Insurance, not scope creep

Who it's for

Built for businesses that outgrew their systems.

Size

30–250 employees, ~$5M–$75M revenue

Big enough to feel the cost of manual work, small enough to have no internal software or data team.

Industries

Contractors, field service, industrial & manufacturing support

Operations-heavy businesses where information constantly moves between documents, email, and systems.

The tell

One or two key people are the bottleneck

A critical repetitive process depends on specific people, and cost pressure means "just add a person" isn't an option.

The buyer

Owner, COO, or VP of Operations

The person who feels the pain and controls the budget — so decisions are fast and results are personal.

Let's find your leak

What's the one process you'd automate today if you could?

Tell us the workflow that eats your team's time. If there's a real ROI in fixing it, the audit will find it — and if there isn't, we'll tell you that too.

Book a workflow audit → Review the workflows